Reporting Sexual Misconduct or Filing a Complaint
Campus Conduct Hotline is a confidential, anonymous way to alert administrators of unsafe or unethical behavior BEFORE it spirals out of control.
Where to report
Sexual assault, sexual harassment, sexual violence and other behavior prohibited by this policy should be reported to:
For complaints against students
Dr. Bernadette Buchanan
830-372-8060 or firstname.lastname@example.org
For complaints against faculty
Professor Dave Legore
830-372-6021 or email@example.com
For complaints against administrators, staff, or non-employees/third parties
830-372-8019 or firstname.lastname@example.org
A report can also be made to the Texas Lutheran University Police Department by dialing “0” on a campus phone or 830- 267-4877, or to Interim Police Chief Irene Garcia by dialing ext. “6309” on a campus phone or 830-372-8000, or to the City of Seguin Police Department by dialing “911.”
A complaint or report may be verbal or written and does not need to take a particular form.
Students may also report any incident of sexual violence or sexual harassment that may create or contribute to the creation of a hostile environment to any instructor or school employee. Students, staff and faculty may notify the head of their department or unit, their supervisor, or any member of the administration with whom they are comfortable. Any instructor or other employee receiving such a report is responsible for reporting it to the Title IX coordinator. Failure to comply with this policy shall be grounds for disciplinary action, up to and including termination.
A representative of TLU, typically a Deputy Title IX coordinator, will meet with the complainant, give the complainant a copy of this policy, and explain:
- The importance of seeking immediate medical attention for sexual assaults
- The importance of preserving evidence
- The right to report a crime to campus or local law enforcement
- The right to not report a crime to law enforcement or file criminal charges
- The right to simultaneously file both a criminal complaint with campus security or local law enforcement and an institutional Title IX complaint
- The right to assistance from school officials with filing a criminal complaint, if assistance is requested
- Internal options, including informal and formal resolution1
- Available health care, victim advocacy, academic support, mental health, legal assistance resources and counseling services available both on and off campus, including the campus health center, the campus counseling center and sexual assault resource centers, and pastoral counselors, which can be found here.
- Even if a complainant asks TLU not to take any action, the University is obligated to investigate the complaint
- Prohibitions against retaliation
- Interim measures that may be put in place, including a no-contact order pending the outcome of the investigation, providing support services, changing living arrangements or course schedules, assignments, or tests, and temporary removal of the respondent from the campus community pending the outcome of an investigation.
- Options for avoiding contact with the respondent(s), including being allowed to change academic and extracurricular activities and living, transportation, dining, and working situations as appropriate
- Complaints against students may be referred to the Office of the Vice President and Dean of Student Life and Learning for adjudication through the student conduct process.
- Complaints against employees may be referred for disciplinary action by Human Resources and/or Academic Affairs.
When implementing interim protective measures and taking steps to separate complainants from respondents, TLU will attempt to minimize the burden on the complainant.
TLU will make reasonable and appropriate efforts to preserve student complainants’ and student respondents’ privacy and to protect the confidentiality of information. TLU will only disclose information regarding complaints under this policy on a need to know basis, primarily to persons who are responsible for its investigation and any reporting requirements.
TLU strongly supports a complainant’s interest in confidentiality in cases involving sexual violence. If a student complainant requests confidentiality, the Title IX coordinator will determine whether TLU can honor this request while providing a safe and nondiscriminatory environment for all students, including the student who reported the sexual violence. A request for confidentiality could preclude a meaningful investigation; therefore, TLU will consider whether there are circumstances present that demonstrate a risk that the respondent may commit additional acts of sexual violence or other violence. These include whether other sexual violence complaints have been received about the same respondent; whether the respondent has a history of arrests; whether the respondent has records from a prior school indicating a history of violence; whether the respondent threatened further sexual violence or other violence against the complainant or others; and whether the sexual violence was committed by multiple perpetrators. Other factors include whether the sexual violence was perpetrated with a weapon, and the age of the student subjected to the sexual violence.
If the complainant asks that the complaint not be pursued, TLU will take reasonable steps to investigate and respond to the complaint consistent with the request not to pursue an investigation.
Even when a student asks that a complaint not be pursued or that information be kept confidential, if necessary, TLU will take action to protect the student. This includes providing support services and changing living arrangements or course schedules, assignments, or tests as appropriate.
1 Mediation cannot be used in cases of alleged sexual assault.
Texas Lutheran University does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs and activities. The following person has been designated to handle inquiries regarding the non-discrimination policies: Dr. Bernadette Buchanan, Title IX Coordinator, 830-372-8060. TLU's Title IX policies are outlined at www.tlu.edu/titleix.
For further information on notice of non-discrimination, visit http://wdcrobcolp01.ed.gov/CFAPPS/OCR/contactus.cfm for the address and phone number of the office that serves your area, or call 1-800-421-3481.
- Meet President Cottrell
- Administrative Services
- Consumer Information
- Nondiscrimination Statement & Title IX Coordinators
- Title IX Policy Definitions
- Title IX Prohibited Conduct
- Reporting Sexual Misconduct or Filing a Complaint
- Hearings & Appeals
- Sanctions & Protective Measures
- Informal Resolution, FERPA Rights, Non-retaliation, Dissemination of Policy
- Healthcare, Victims’ Advocacy, Support and Related Services and Providers